Question 1

What does a bookkeeper do?

Accepted Answer

A bookkeeper records and organizes all of your business's financial transactions, including income, expenses, payroll, and tax payments. At Recapture Bookkeeping, we go beyond basic data entry — we reconcile your bank accounts, prepare financial statements, manage accounts payable and receivable, and ensure your books are always accurate and tax-ready. Think of us as the financial foundation your business needs to grow confidently.

Question 2

What's the difference between bookkeeping and accounting?

Accepted Answer

Bookkeeping is the day-to-day recording, categorizing, and reconciling of financial transactions. Accounting takes that organized data and uses it for higher-level functions like tax filing, financial analysis, auditing, and strategic planning. Recapture Bookkeeping handles the bookkeeping side, and we coordinate seamlessly with your CPA or accountant so they have clean, organized data to work with.

Question 3

How does outsourced bookkeeping work?

Accepted Answer

Outsourced bookkeeping means you hire a professional firm like Recapture Bookkeeping instead of an in-house employee. We connect securely to your bank accounts and accounting software, manage your books remotely, and deliver monthly financial reports. You get professional-grade bookkeeping without the cost of a full-time hire — no payroll taxes, no benefits, no training, and no turnover risk.

Question 4

Do I need a bookkeeper if I use QuickBooks?

Accepted Answer

QuickBooks is an excellent tool, but it's only as good as the person managing it. Many small business owners make errors in categorization, forget reconciliations, or let their books fall months behind. A professional bookkeeper ensures your QuickBooks data is accurate, properly categorized, and maintained consistently. We work within your existing QuickBooks setup — you keep control, we provide the expertise.

Question 5

What bookkeeping services does Recapture Bookkeeping offer?

Accepted Answer

Recapture Bookkeeping offers comprehensive bookkeeping services including monthly bookkeeping, bank and credit card reconciliation, financial statement preparation (balance sheet, P&L, cash flow), payroll processing, accounts payable and receivable management, and tax preparation support. We serve small businesses of all types and tailor our services to your specific needs.

Question 6

Can a bookkeeper help with tax preparation?

Accepted Answer

While we don't file taxes ourselves, Recapture Bookkeeping maintains your books in a tax-ready state year-round. We track deductions, prepare 1099s for contractors, organize all supporting documentation, and deliver a complete year-end financial package to your CPA. This saves your accountant hours of work and can significantly reduce your tax preparation costs.

Question 7

What records do I need to provide my bookkeeper?

Accepted Answer

To get started, we'll need access to your bank accounts, credit cards, and any payment processors (Stripe, Square, PayPal, etc.). We'll also need any outstanding invoices, bills, and your most recent tax return. Once onboarded, most data flows automatically — you just need to send us any receipts or documents that don't come through your connected accounts.

Question 8

Do you work with businesses in my industry?

Accepted Answer

Recapture Bookkeeping serves small businesses across a wide range of industries including professional services, retail, e-commerce, restaurants, real estate, construction, healthcare, and nonprofits. Our team has experience with industry-specific accounting requirements and can adapt our processes to fit your business model.

Question 9

How much does bookkeeping cost for a small business?

Accepted Answer

At Recapture Bookkeeping, our services start at $299 per month for businesses with up to 100 monthly transactions. Pricing scales based on transaction volume, complexity, and the services you need. Our Growth plan starts at $599/month and our Scale plan at $999/month. Every business is unique, so we provide a custom quote after your free consultation to ensure you only pay for what you need.

Question 10

What affects bookkeeping pricing?

Accepted Answer

Several factors influence your bookkeeping cost: monthly transaction volume, number of bank accounts and credit cards, whether you need payroll processing, the complexity of your chart of accounts, and any industry-specific requirements. We provide transparent pricing with no hidden fees — what we quote is what you pay.

Question 11

Is there a long-term contract?

Accepted Answer

No. Recapture Bookkeeping operates on a month-to-month basis. We believe in earning your business every month through excellent service, not locking you into a contract. You can adjust your plan or cancel at any time with 30 days' notice.

Question 12

Are there any setup or onboarding fees?

Accepted Answer

We charge a one-time onboarding fee that covers connecting your accounts, setting up your chart of accounts, and catching up any backlog if your books are behind. The onboarding fee varies based on the state of your current books — we'll provide an exact quote during your free consultation.

Question 13

How long does onboarding take?

Accepted Answer

Most clients are fully onboarded within 1-2 weeks. This includes connecting your accounts, reviewing your existing chart of accounts, and establishing our workflow. If your books have a significant backlog that needs to be caught up, onboarding may take slightly longer — we'll give you a clear timeline during your discovery call.

Question 14

What accounting software do you use?

Accepted Answer

Recapture Bookkeeping primarily works with QuickBooks Online, but we also support Xero and FreshBooks. We work within whatever platform you're already using — no need to switch. If you're not currently using any accounting software, we'll help you set up QuickBooks Online as part of your onboarding.

Question 15

How often should my books be reconciled?

Accepted Answer

We reconcile your books monthly at minimum, which is the industry standard for small businesses. For businesses with high transaction volumes or those that need real-time financial visibility, we offer weekly reconciliation as part of our Scale plan. Consistent reconciliation catches errors early and ensures your financial data is always reliable.

Question 16

Will I have a dedicated bookkeeper?

Accepted Answer

Yes. Every Recapture Bookkeeping client is assigned a dedicated bookkeeper who learns your business and becomes an extension of your team. You'll have direct communication with your bookkeeper and won't have to re-explain your business every time you need something. Your bookkeeper is backed by our entire team for quality assurance and specialized expertise.

Frequently Asked Questions

General

Services

Pricing

Onboarding

Still Have Questions?